Mosquito and Vector Management District

of Santa Barbara County

 

 

Regular Meeting of the Board of Trustees

Hope School, Board Room, 3970 La Colina Road, Santa Barbara, CA

 

March 12, 2009, 2:00 PM

 

DIRECTIONS TO THE MEETING LOCATION: The building is on the north side of La Colina Road. The Board Room is located at the front of the building towards the street, and the Library is at the center of campus east of the flagpole.

ADA Compliance: In compliance with the Americans with Disabilities Act, special assistance can be obtained by contacting the General Manager at 805-969-5050 extension 222. Notification 48 hours prior to the meeting will facilitate reasonable accommodation in most cases.

Public Records Availability: pursuant to California Government Code Section 54957.5, any public records that are distributed less than 72 hours prior to this meeting to all, or a majority of all, of the Board of Trustee members in connection with any agenda item (other than closed sessions) will be available for public inspection at the time of such distribution or during the Board meeting or at the District office located at 2450 Lillie Ave. in Summerland, CA.

 

AGENDA

 

1.      ROLL CALL

 

2.      CONFIRMATION OF AGENDA

 

3.      STAFF ANNOUNCEMENTS regarding District business

 

4.      CORRESPONDENCE

 

A.     News release regarding design the District logo contest. (pg. 1)

B.     Invitation to the 10th Annual Santa Barbara State of the City Breakfast on Monday March 23rd. (pg. 2)

 

5.      PUBLIC COMMENT. Time reserved for the public to address the Board of Trustees relative to matters of District business not on the agenda. Comment time regarding specific agenda items will be available during consideration of the particular agenda items.

 

6.      ITEMS OF GENERAL CONSENT. The following items can be approved by a single action of the Board. Items requiring additional discussion may be withdrawn from the listing and addressed in separate actions. [see attachments for each]

 

A.     Approval of Minutes of the regular meeting held February 12, 2009. (pg. 3)

B.  Approval of Financial Statements for County Fund 4160, for February 2009.               (pg. 7)

C.  Approval of the Warrant Register, for February 2009. (pg.11)

D.  Approval of the Disease Surveillance Report, for February 2009 (pg. 12)

E.  Approval of the District Operations Report, for February 2009 (pg. 14)

 

7.      OLD BUSINESS

A.     Discussion and/or Approval of Policy and Procedures Manual – Due to the absence of two Trustees at the February meeting, the Board decided to table this topic until this month. The manual was distributed with the February board packet. (pg. 15)

B.     Update on Earth day Festival Exhibit – Update on planning, roadblocks and obstacles involving the District’s participation in the 2009 Earth Day Festival at Alameda Park on April 19, 2009.

 

8.      NEW BUSINESS.

A.     FPPC Form 700 Renewal – Just a reminder that this form must be submitted by April 1, 2009. If you have not completed the form by the day of the Board meeting please make arrangements to get it to the District office prior to the April 1st deadline.

B.     Renewal of CSDA membership – The District’s CSDA membership fees are past due. Currently line item# 7430 – Memberships is over budget by $450. The CSDA membership fees are $1,097; if these fees are paid the District will be over budget $1,547 in this line item. Staff needs direction from the Board to renew at this time, allow the membership to lapse and re-join after the FY 2009/10 budget has been developed, or allow the membership to cancel and not seek renewal in the future.

C.    Discussion of VCJPA Annual Conference Held February 26-27 in Sacramento - Verbal report from General Manager regarding his attendance at this event.

D.    Discussion Regarding the Implementation of a Budget Committee - The District will be developing the FY 2009-10 annual budget in the coming months. The Board may wish to establish a Budget Committee to participate in the planning and allocation of funds with staff.

E.     Approval to Purchase VCMS Database Program from Clarke Mosquito Control - The District currently relies solely on paper records of services performed. A database which tracks service requests, treatments, inspections and surveillance is recommended to facilitate improved operations and tracking. VCMS is a program that has been designed specifically for this purpose. Staff would like to purchase VCMS to improve District operations and tracking. Several options exist for the implementation of the program which will be discussed. (pg. 19)

 

9.      MANAGER’S REPORT (pg. 31)

 

10.  BOARD ANNOUNCEMENTS

 

11.  CLOSED SESSION - None

 

12.   ADJOURNMENT     (next scheduled meeting: Thursday, 9 April 2009, 2 pm)

 

 

 

 

 

 

 

 

 

 

 

CERTIFICATE OF POSTING

 

I, Brian Passaro, General Manager of the Mosquito and Vector Management District of Santa Barbara County, verify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted not less than 72 hours prior to the afore mentioned meeting.

 

 

 

 

______________________________

Brian N. Passaro

General Manager